DATA
PRIVACY NOTICE

 

The
Parochial Church Councils (PCC) of Badby, Newnham, Charwelton, Preston Capes,
Fawsley (known as The Knightley Benefice)

 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified
from that data.  Identification can be by
the information alone or in conjunction with any other information in the data
controller’s possession or likely to come into such possession. The processing
of personal data is governed by the General Data Protection Regulation (the
“GDPR”).

 

2. Who are we?

The PCCs of Knightley Benefice’s, is the data controller (contact
details below).  This means it decides
how your personal data is processed and for what purposes.

 

3. How do we process your personal data?

The PCCs of Knightley Benefice’s, complies with its obligations
under the “GDPR” by keeping personal data up to date; by storing and destroying
it securely; by not collecting or retaining excessive amounts of data; by
protecting personal data from loss, misuse, unauthorised access and disclosure
and by ensuring that appropriate technical measures are in place to protect
personal data.

 

We use your personal data for the following purposes: -

·                    
To
enable us to provide a voluntary service for the benefit of the public in a
particular geographical area as specified in our constitution;

·                    
To
administer membership records;

·                    
To
fundraise and promote the interests of the charity;

·                    
To
manage our employees and volunteers;

·                    
To
maintain our own accounts and records (including the processing of gift aid
applications);

·                    
To inform you of news, events, activities and services running at Knightley
Benefice;

·                    
To share your contact details with the Diocesan office so they can
keep you informed about news in the diocese and events, activities and services
that will be occurring in the diocese and in which you may be interested.

 

4. What is the legal basis for processing your
personal data?

·        
Explicit consent of the data
subject so that we can keep you informed about news, events, activities and
services and keep you informed about diocesan events.

·        
Processing is necessary for
carrying out legal obligations in relation to Gift Aid or under employment,
social security or social protection law, or a collective agreement;

·        
Processing is carried out by a
not-for-profit body with a political, philosophical, religious or trade union
aim provided: -

o   the processing relates only to members or former members (or those
who have regular contact with it in connection with those purposes); and

o   there is no disclosure to a third party without consent.

 

5. Sharing your personal data

Your personal data will be treated as strictly
confidential and will only be shared with other members of the church in order
to carry out a service to other church members or for purposes connected with
the church. We will only share your data with
third parties outside of the parish with your consent.

 

6. How long do we keep your personal data[1]?

We keep data in accordance with the guidance set out
in the guide “Keep or Bin: Care of Your Parish Records” which is available from
the Church of England website [see footnote for link].

 

Specifically, we retain electoral roll data while it is still
current; gift aid declarations and associated paperwork for up to 6 years after
the calendar year to which they relate; and parish registers (baptisms,
marriages, funerals) permanently.





7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the
following rights with respect to your personal data: -

·        
The right to request a
copy of your personal data which the PCC’s of Knightley Benefice holds about
you;

·        
The right to request
that the PCCs of Knightley Benefice corrects any personal data if it is found
to be inaccurate or out of date; 

·        
The right to request
your personal data is erased where it is no longer necessary for the PCC’s of Knightley
Benefice to retain such data;

·        
The right to withdraw
your consent to the processing at any time

·        
The right to request
that the data controller provide the data subject with his/her personal data
and where possible, to transmit that data directly to another data controller,
(known as the right to data portability), (where applicable) [Only applies where the processing is based
on consent or is necessary for the performance of a contract with the data
subject and in either case the data controller processes the data by automated
means].

·        
The right, where there
is a dispute in relation to the accuracy or processing of your personal data,
to request a restriction is placed on further processing;

·        
The right to object to
the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the
performance of a task in the public interest/exercise of official authority);
direct marketing and processing for the purposes of scientific/historical
research and statistics]

·        
The right to lodge a
complaint with the Information Commissioners Office.

 

8. Further
processing

If
we wish to use your personal data for a new purpose, not covered by this Data
Protection Notice, then we will provide you with a new notice explaining this
new use prior to commencing the processing and setting out the relevant
purposes and processing conditions. Where and whenever necessary, we will seek
your prior consent to the new processing.

 

9. Contact
Details

 

To exercise all relevant rights, queries of complaints please in
the first instance contact the Benefice Secretary: Sharon Foster, Benefice Office
Tues 12-3 & Fri 9-12 knightleybenefice@aol.co.uk 07526248501

You can contact the Information Commissioners Office on 0303 123
1113 or via email https://ico.org.uk/global/contact-us/email/
or at the Information Commissioner's
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

 










[1] Details
about retention periods can currently be found in the Record Management Guides
located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides












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